Meeting Room Use
The Peotone Public Library District provides meeting rooms as a limited public forum to support its cultural, educational, informational and recreational mission and roles.
Library meeting room use will not be denied to any person or organization because of race, color, religion, national origin, ancestry, age, sex, marital status, sexual orientation, unfavorable discharge from military service, or any other characteristic that is currently protected by applicable law. The Peotone Public Library District Board of Trustees subscribes to the tenets of the Library Bill of Rights, which states in part: Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations or individuals or groups requesting their use.
Use of the library meeting room does not constitute the library’s endorsement of the viewpoints expressed by the participants in the programs. First priority use of all meeting rooms is given to library sponsored meetings or programs. Reservations for the meeting room should be made within two weeks of the date requested.
In addition to library-related programs, the following groups may use the meeting rooms for cultural, civic, and informal education purposes: non-profit organizations, local businesses holding training, local condo and townhome associations or other non-commercial meetings. The library reserves the right to request a copy of an organization’s non-profit status.
Meeting rooms may not be used for: (1) strictly social functions, which are defined as a function solely for entertainment through companionship with friends or associates including but not limited to weddings, showers, anniversaries, card parties, birthday parties and social club parties, (2) commercial functions, including but not limited to sales presentations of any kind or meetings of or for for-profit entities, or (3) any other activity which in the judgment of the Library Director would materially and substantially interfere with the ordinary functions of the Library and/or which may cause excessive noise, safety hazards, and/or a threat to the public health, safety or property.
All users are responsible for complying with the provisions of the Americans with Disabilities Act, which requires that a meeting or materials at a meeting be provided in an accessible format in response to a request. All meetings must be open to the Library Director or Designee and groups may not charge admission nor solicit or require donations for their meetings. No goods or services may be solicited or sold, except at library sponsored events. Individuals or groups may only include the library’s name and address in any publicity or promotional materials; the library’s telephone number may not be used for any purpose, nor is the library to be included as a source of further information, registrations, or messages regarding the event.
Authorization to use the meeting rooms is not transferable to any other individual or organization. Meeting rooms may be reserved only by a person, eighteen years of age or older, with a current Peotone Public Library District card in good standing. It is the responsibility of this contact person to be present at the time of use to ensure compliance with this policy. This contact person is responsible for the willful or accidental damage of the library building, furniture, grounds and equipment, or materials. In the case of a serious disturbance, the group will be asked to vacate the room immediately, and the police will be called.
The Peotone Public Library District reserves the right to modify this policy and to cancel any reservation of the meeting rooms due to unforeseen circumstances. The library may also cancel a group’s reservations if the meeting room policy is violated.
Meeting room users agree to indemnify and hold harmless the Peotone Public Library District, its’ Board of Trustees and all library staff for any and all accidents which may occur on library premises.
The Library Administration or his/her designee will have complete administrative authorization and responsibility for the approval of applications and the scheduling of the meeting rooms.
Passed March 21, 2017